A well-established law firm in Emeryville, CA, is seeking an experienced Litigation Secretary to join our dynamic legal team. The ideal candidate will provide high-level administrative support to attorneys specializing in litigation, ensuring smooth case management and efficient office operations.
Assist attorneys with all aspects of litigation case management, from inception to resolution.
Prepare, format, and proofread legal documents, pleadings, motions, subpoenas, discovery requests, and correspondence.
File and e-file documents in state and federal courts, ensuring compliance with court rules and deadlines.
Manage attorneys' calendars, schedule court appearances, depositions, and client meetings.
Coordinate and maintain case files, including electronic document management.
Communicate with clients, opposing counsel, court personnel, and experts professionally and confidentially.
Assist in trial preparation, including organizing exhibits, preparing trial binders, and coordinating logistics.
Maintain and update docketing and deadline tracking systems.
Process billing and expense reports as needed.
Perform other administrative and clerical duties as assigned.
Minimum 3-5 years of litigation experience in a law firm setting.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and legal document management software.
Experience with state and federal court filing systems, including e-filing.
Strong knowledge of legal terminology, court procedures, and litigation processes.
Exceptional organizational skills and attention to detail.
Ability to prioritize and multitask in a fast-paced environment.
Strong written and verbal communication skills.
Professional demeanor with the ability to handle confidential information.
Experience with billing software (such as Clio, Timeslips, or ProLaw) is a plus.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. For unincorporated Los Angeles county, to the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.